Staying organised is one of the most important skills for anyone working in office-based roles in London. From managing schedules and documentation to juggling multiple responsibilities and keeping on top of projects and people, all office-based jobs tend to require precision and structure.
To inspire you to level-up your organisational game, we’ve gathered tips from office support professionals across various industries, sharing their tried-and-true methods for staying on top of things.
Create a system that works for you
“I swear by lists,” says Emma, who works as an administrative assistant in the finance sector. “I start every day with a detailed to-do list, prioritising tasks by importance and deadlines. It keeps me focused, and I love the satisfaction of ticking things off as I go.”
For Abdul, an HR assistant, it’s all about using technology. “I use my favourite task management app to keep everything organised. I find apps are great for tracking progress on larger projects and setting reminders for deadlines. Plus, it’s easy to share updates with my team.”
Keep your workspace tidy
A cluttered workspace can make it harder to concentrate, as explained by Mira, a business manager in the hospitality industry. “I make it a point to clear my desk at the end of every day. It doesn’t take long, and it means I can start the next morning with a clear head and a fresh space.”
Ravi, who works in customer service, agrees: “A tidy desk equals a tidy mind. I also keep a physical in-tray for documents that need my attention. Once I’ve dealt with them, they either get filed or shredded. It’s a small habit, but it makes a big difference. I know lots of tasks are now paperless, but even a little handwritten note in the tray works for me.”
Set boundaries and manage time wisely
“Time blocking has been a game-changer for me,” says Grace, a paralegal. “I dedicate specific chunks of time to different tasks, whether it’s answering emails or preparing documents. It’s amazing how much more productive you can be when you’re not jumping between tasks constantly.”
Liam, who works in marketing, adds: “I always schedule short breaks into my day. It helps me stay sharp and avoids burnout. Even just five minutes away from my screen can make a huge difference.”
Communicate and collaborate
Staying organised isn’t just about individual effort—it also involves working well with your team. “I always communicate clearly with my colleagues,” says Anya, an executive assistant in the healthcare sector. “If I’m juggling priorities, I’ll let them know what I’m focusing on and when I can address their requests. It keeps expectations realistic.”
For Daniel, a project coordinator, collaboration tools are key. “Shared calendars and cloud-based systems like Google Drive are lifesavers. Everyone has access to the same information, which means fewer misunderstandings and delays.”
Learn to say no (politely!)
“It’s easy to take on too much in office support jobs,” says Zainab, who works in PR. “But I’ve learned to set boundaries. If a task isn’t urgent or doesn’t align with my priorities, I’ll politely suggest an alternative timeline or delegate it where appropriate.”
Ready to use your organisational skills?
These insights from professionals working in office support jobs in London highlight the importance of finding organisational methods that suit your role and personality. Are you looking for an office-based role where organisational skills are paramount? Register as a Love Success candidate.