A day in life of a Virtual PA supporting multiple clients

Posted on Sunday, June 2, 2024 by Helen ONo comments

At Love Success, we know that PA jobs in London have evolved significantly, with many professionals now working remotely as virtual PAs. This shift offers a unique blend of flexibility and responsibility, especially when supporting multiple clients. Here's a first-hand account of a day in the life of a virtual PA who has a range of diverse clients.

Helen’s story

8.00 AM – Admin and planning

My work day starts at 8:00 AM. The first task is to review my schedule and prioritise tasks for the day. Supporting multiple clients means I need to be highly organised and proactive. I check my emails and messages for any overnight updates and urgent tasks that need immediate attention.

8:45 AM - Client 1

I usually start my day with the same client, a tech entrepreneur based in London. We have a daily briefing call where we discuss the priorities for the day, including meetings, travel plans, and any urgent issues. I manage their calendar, ensuring all appointments are confirmed and there are no scheduling conflicts. Once the call is over, I move on to organising their inbox, responding to emails, and delegating tasks to other team members if needed.

10:00 AM – Client 2

Next, I switch gears to my second client, a UHNWI in the fashion industry. This involves coordinating a major project, a product launch event. I liaise with event planners, suppliers, and marketing teams to ensure everything is on track. Today, I also need to prepare a presentation for a meeting they have later in the week. Multitasking is crucial in PA jobs in London, especially when managing the demands of high-profile clients.

12:00 PM – Lunch break

I take a short lunch break around noon, using this time to recharge and briefly step away from my screen. During lunch, I often go for a walk across the fields. It’s a plus of working from home. I’m supporting busy London clients while enjoying the peace and quiet of a rural lifestyle.

1:00 PM – Client 3

My afternoon begins with tasks for my third client, a finance executive. This involves managing their personal finances, including paying bills, tracking expenses, and ensuring all financial records are up to date. I also coordinate with their financial advisor to review investment portfolios and discuss any necessary adjustments. Precision and confidentiality are vital here.

3:00 PM - Client 4

Around 3:00 PM, I shift my focus to travel arrangements for my fourth client who is a global construction lead. Planning travel involves booking flights, arranging accommodation, and ensuring all travel documents are in order. Today, I'm arranging a trip to New York and another one to Dubai. I also make a start on a portfolio piece they’ve asked me to compile.

5:00 PM – Wrapping up the day

As the day winds down, I review the tasks completed and update my clients on progress. I prepare a to-do list for the following day, ensuring all priority tasks are noted. This includes scheduling any necessary meetings and setting reminders for important deadlines. Organisation is a cornerstone of PA jobs in London, particularly for virtual PAs managing multiple clients.

Are you interested in PA jobs in London and VA jobs supporting multiple clients?

Working as a virtual PA supporting multiple clients offers a dynamic and fulfilling career. Since the pandemic, we’ve supported clients to find Virtual Assistants. We always have a range of PA jobs in London available. Get in touch on 020 7870 7177.



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