We all know the feeling - you sit down to work, and suddenly, checking emails, making a cup of tea, or even tidying your desk seems urgent. Procrastination is common, but it can seriously impact productivity, especially in time-pressured office support jobs in London. We asked professionals across different roles how they tackle procrastination - here’s what they had to say.
1. Break It Down
Big tasks can feel overwhelming, making it tempting to put them off. Zara, a payroll administrator, says, "When I’m faced with a huge report, I break it into smaller sections and set mini deadlines. It tricks my brain into feeling accomplished and keeps me motivated."
2. Use the Two-Minute Rule
If a task takes less than two minutes, do it immediately. This is a game-changer, according to Izzy, who works in events. "I used to let small tasks pile up, which made them feel bigger than they were. Now, if it’s quick, I do it straight away."
3. Set Clear Priorities
Procrastination often creeps in when we’re unsure where to start. Ahmed, who works in HR, recommends, "I make a priority list each morning, highlighting three key tasks. If I tick those off, I know I’ve had a productive day, even if other things crop up."
4. Create Accountability
Telling someone you’ll complete a task can make you more likely to do it. Jessie, an executive assistant, says, "If I’m struggling to start something, I tell my manager I’ll have it done by a certain time. Just saying it out loud makes me commit."
5. Avoid Digital Distractions
Social media and emails can be major distractions. Olu, an accounts assistant, shares his strategy: "I put my phone on ‘do not disturb’ and check emails only at set times. Otherwise, I’d get lost in a loop of notifications and never get started on real work."
6. Use Time Blocks
Time blocking - working in focused chunks with breaks in between - can improve concentration. Emily, a recent candidate of ours, says, "I do 25 minutes of focused work, then a five-minute break. It helps me stay on track without feeling overwhelmed."
7. Just Start!
Sometimes, the hardest part is simply beginning. Darnell, an administrator, advises, "I tell myself I only need to work on something for five minutes. Once I start, I usually keep going. The hardest part is breaking that initial resistance."
8. Reward Yourself
Incentives can be powerful motivators. Fatima, who works in facilities and office management, explains, "I set little rewards - like a coffee break or a quick walk - once I complete certain tasks. It keeps me moving forward without feeling like I’m stuck at my desk all day."
Procrastination is natural, but with the right strategies, you can overcome it and boost your productivity.
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