AI can be an incredibly useful tool in an Executive Assistant’s working day. From drafting emails and summarising documents to helping you organise information, it can save you valuable time.
But AI is not a substitute for your judgement. If you’re applying for EA jobs in London, showing that you know when to use AI, and when to check its work, can be just as important as knowing how to use the technology itself.
Here are some checks you should make every time you use AI for work.
Check the tone
AI can produce a perfectly grammatical email that is completely wrong for the recipient.
Before sending anything AI has drafted, read it carefully and ask yourself: does this sound like me (or my executive)? Is it appropriate for the person I’m writing to? Does it reflect my executive’s preferred communication style?
You may need to make it warmer, more concise or more direct. You might also need to remove overly enthusiastic language that would feel unnatural in a formal business relationship.
Your knowledge of people and relationships is something AI cannot replicate.
Check the facts
Never assume that an AI-generated answer is accurate simply because it sounds confident.
If you ask AI to summarise a report, interpret data or provide background information for a meeting, check the original source personally. Make sure figures, dates, names and conclusions have been reproduced correctly.
This is particularly important if you are preparing briefing notes or information that your executive will rely on when making a decision.
A five-minute fact check could prevent a much bigger problem later.
Check your data
As an EA, you may have access to highly confidential information about your executive, clients, employees, finances or business plans. Think carefully before putting any information into an AI tool.
Follow your employer’s policies and only use approved AI platforms in approved ways. Never assume that because a tool is freely available, you are automatically allowed to enter confidential information into it.
Check the context
AI can miss the subtleties behind a request.
For example, you might ask it to draft a response to a difficult email, but it won't necessarily understand the history between the people involved or the sensitivities around the situation.
Read the output in context. Does it actually address what it should? Could anything be interpreted differently? Is there anything that might inadvertently cause offence or escalate a situation?
Your judgement matters.
Check before you send
Perhaps the most important rule is simple: never copy and paste AI output straight into an email, report, or other piece of work, without reading it.
Check everything thoroughly. Make sure it hasn't invented information or changed the meaning of your original message.
AI can make you faster when used carefully, but you are still responsible for what you send.
As AI becomes increasingly common in EA jobs in London, employers are placing value on candidates who can use it confidently, sensibly and without becoming over-reliant on it.
The strongest EAs will use AI as an assistant, not as a replacement for themselves and their judgement, discretion and attention to detail. Those human skills remain at the heart of excellent executive support, and they are exactly what you should demonstrate when looking for EA jobs in London.
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