Job descriptions can be oddly intimidating. You read through the list of requirements, spot a few things you’ve never done, and suddenly you’re questioning your entire career history.
But the truth is that job descriptions are rarely as literal as they seem. And that’s even the case for employers who have spent hours updating the job description before putting the job advert live. The trick is knowing what’s negotiable, and how to position yourself confidently.
Job descriptions are wish lists, not legal documents
Most job descriptions are written as an ideal scenario and rarely by people actually doing the job. Hiring managers often list everything they’d love in a perfect candidate, even if they know they’re unlikely to find someone who ticks every single box.
That means you don’t need to match 100% of the criteria to be considered. If you can do the core of the job well, you’re already in a strong position.
Focus on what’s essential versus what’s “nice to have”
When you’re reading a job description, start by identifying the essentials. These are usually:
- Key responsibilities that appear repeatedly
- Skills mentioned in the first few bullet points
- Specific tools or systems the role depends on
Then look for the “nice to have” items. These might include things like knowledge of a particular CRM, experience in a specific sector, or a preference for certain qualifications.
If you meet most of the essentials, it’s worth applying. Remember that you will have unique “nice to haves” that aren’t even listed in the description.
Be realistic about technical requirements
Some requirements really do matter. If the role clearly involves an advanced skill and you don’t have it, don’t waste your time or theirs.
The key is being honest with yourself. Don’t pretend you’re an expert, but don’t undersell your ability to learn quickly either.
Watch out for inflated job titles
In London, job titles can vary wildly between companies. One firm’s “Office Manager” might be another’s “Senior Administrator”. A “PA” role might actually include HR support.
Instead of focusing on the title, read what the job involves. That’s what matters most when you’re deciding whether it fits your experience and career plan.
If you match around 70%, you’re probably in the running
A good rule of thumb is the 70% approach. If you can confidently say you meet around 70% of the role requirements, apply.
You may have transferable skills that aren’t listed but are still highly relevant. For example, if you’ve worked in a fast-paced customer service environment, you likely have strong communication, organisation, and stakeholder management skills, even if your title wasn’t “Administrator”.
Use your application to bridge the gaps
If you’re missing a couple of requirements, your CV is your chance to explain why you’re still a great fit.
You can do this by:
- Showing similar experience from another role
- Highlighting your ability to learn new systems quickly
- Giving examples of results you’ve achieved
- Using the same language as the job description where appropriate
A thoughtful application can easily outweigh a missing skill or two, but do be honest.
Don’t let perfectionism stop you applying
Many people miss out on great opportunities because they assume they’re not qualified enough. But hiring is rarely about finding a “perfect” candidate. It’s about finding someone capable, reliable, and a good fit for the team.
If the role feels like a stretch but still realistic, it may be exactly the kind of move that helps you grow.
If you’re applying for office-based roles and want honest guidance on whether a job is right for you, we can help. We work with candidates across London in a wide range of business support roles, and we’ll help you find opportunities that match your skills and potential. Apply now.