Tips for managing multiple bosses as an Executive Assistant

Posted on Friday, July 26, 2024 by Leona SNo comments

Managing multiple bosses is a reality for many Executive Assistants, especially in busy large offices like you find in London. Balancing the needs and expectations of several managers can be daunting, but with the right strategies, it can also be incredibly rewarding.

Here, we’ve gathered insights from professionals in EA and PA jobs in London to help you navigate this complex role.

1.    Prioritise and organise

Effective prioritisation is crucial when juggling multiple bosses. Anya, an Executive Assistant at a financial firm, shares her approach, “I start each day by reviewing my to-do list and categorising tasks by urgency and importance. This way, I can ensure that the most critical tasks are handled first, whoever they are actually for.”

Organisation is equally important. “I use colour-coded calendars for each of my bosses,” Anya continues. “It helps me keep track of their schedules and prevents any overlap.”

2.    Communicate clearly and often

Open and frequent communication is key to managing expectations and preventing misunderstandings. Priya, who works as a PA, emphasises the importance of regular check-ins, “I make it a point to have brief meetings with each of my bosses at the start of the week. This allows me to align my priorities with theirs and address any concerns early on.”

Clear communication also involves setting boundaries. “Don’t be afraid to let your bosses know if you’re overloaded or have other demands coming from other executives,” Priya advises. “They appreciate honesty and would rather know upfront than have deadlines missed.”

3.    Be proactive

Anticipating the needs of your bosses can set you apart as an exceptional Executive Assistant. “I try to stay one step ahead by anticipating potential issues and preparing solutions in advance,” says Maria, who supports executives in a marketing agency. “This proactive approach not only saves time but also builds trust with my managers.”

4.    Learn the different preferences of your bosses

Every boss has their unique style and preferences. Understanding these nuances can help you tailor your support effectively. “One of my bosses prefers email communication, while the other likes quick text updates,” explains Aisha, who works in a multinational corporation. “Knowing these preferences helps me communicate in the most effective way for each person.”

5.    Use tech well

Leveraging technology can streamline your tasks and improve efficiency. “I use project management tools to track tasks and deadlines,” says Mark, an Executive Assistant in a media company. “These tools help me stay organised and ensure nothing falls through the cracks.”

6.    Get support and delegate when you can

Managing multiple bosses doesn’t mean you have to do it all alone. “Build a network of colleagues you can rely on,” advises Emily, who works as an EA for a large company. “Sometimes delegating tasks to a junior assistant or collaborating with other team members can lighten the load.”

7.    Stay calm, even under pressure

High-pressure situations are inevitable, but maintaining composure is essential. “Take a deep breath and stay focused,” suggests Alex, who manages five executives in a healthcare organisation. “Panicking only makes things worse. Keeping calm helps you think clearly and handle the situation more effectively.”

Managing multiple bosses as an Executive Assistant can be a challenging but highly rewarding experience. At Love Success, we support professionals in office support jobs in London, such as Executive Assistants, helping them find roles that match their skills and career aspirations.

Register as a candidate.

 

 

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