A typical day as a charity administrator

Posted on Thursday, November 2, 2023 by SaoirseNo comments

At Love Success, we appreciate the hardworking individuals who make a difference behind the scenes. Today, we step into the shoes of Saoirse, a passionate charity administrator in London. In this first-hand account, she takes us through the ins and outs of her typical day, showcasing the vital work that supports the heart of charitable organisations.

Starting the day

Saoirse starts her day early, preparing for the day. Her morning routine involves checking emails, responding to urgent inquiries, and prioritising her to-do list. "Every day brings its own set of tasks and challenges, but that's what keeps the role exciting," she shares.

Donations organisation

A significant part of Saoirse's role involves managing donations efficiently. She ensures that all contributions, whether monetary or in-kind, are correctly logged and acknowledged. "It's essential to show appreciation to our supporters," she notes. "Their generosity fuels our cause. We’re only a small charity, so the personal touch really matters."

Event coordination

Charity events play a crucial role in fundraising and community engagement. Saoirse coordinates various activities, from charity runs to fundraisers, to connect with supporters and raise funds. "Seeing people come together for a good cause is incredibly inspiring, but it takes a lot of organisation," she says.

Coordinating volunteers

Volunteers are the lifeblood of charitable organisations. Saoirse regularly interacts with volunteers, assigning tasks and ensuring they have a fulfilling experience. "Our volunteers are dedicated and passionate, and their contributions are invaluable. We couldn’t work without them, so we show them respect by ensuring things like rotas and communications are clear."

Helping beneficiaries

One of the most rewarding aspects of Saoirse's role is providing assistance to the beneficiaries of her charity. Whether it's guiding them to essential resources, offering support, or simply lending a compassionate ear, she finds this part of her work incredibly fulfilling. Saoirse told us, "Knowing that I'm making a difference in people's lives keeps me motivated."

Financial control

Charity administrators play a pivotal role in managing the financial aspects of their organisations. Saoirse ensures that budgets are adhered to, and funds are allocated efficiently in various different ways. As she says, "Financial responsibility is essential to maintaining trust with our donors."


Effective communication is core to fundraising success. Saoirse writes newsletters, social media posts, and press releases to keep the public informed about their charity's mission and achievements. "Sharing our progress and impact keeps supporters engaged," she says.

“I love what I do. It's incredibly fulfilling to know that I'm contributing to positive change," Saoirse told us. It’s probably why whenever we have charity administrator roles on our job board, they get many applications!

Working as a charity administrator isn't just a job; it's a vocation. Individuals like Saoirse are the unsung heroes who dedicate their time and energy to making the world a better place. Their commitment to positive change is inspiring.

Would you like to work as a charity administrator? Register today.

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