Balancing priorities: tips for successful PA time management

Posted on Thursday, May 4, 2023 by DarcyNo comments

Are you in or looking for PA jobs in London? Are you feeling overwhelmed by the never-ending to-do list, juggling multiple priorities and deadlines, and trying to keep your head above water? Fear not! Balancing priorities is an art, and with some tips and tricks, you too can master the game of successful PA time management. Just read on to follow some of our top tips.

Procrastination is the thief of time

First things first, let's talk about the elephant in the room: procrastination. We all do it, and it's not necessarily a bad thing, as long as we don't let it take over our lives. One way to combat the urge to procrastinate is to break down big tasks into smaller, manageable chunks. This way, you can feel accomplished every step of the way, and the end goal doesn't seem as daunting. Plus, you can reward yourself with a little treat after completing each task. Just don't let the treat turn into a distraction – maybe the treat can even be a task you simply like doing!

Multi-taskers are less efficient

Let's think about the dreaded multitasking. We've all been there, trying to answer an email, take a phone call, and finish a report, all at the same time. Spoiler alert: it doesn't work. In fact, it can actually decrease productivity and increase stress. Instead, try focusing on one task at a time, and give it your full attention. You'll be surprised at how much more you can accomplish in less time.

A good trick is to think about how different tasks suit different work modes or environments. For example, if you work from home some days, this might be the best time to concentrate on preparing some slide decks for your executive.

Time sucking meetings

As a PA, chances are that you’ll not only attend many meetings but arrange them too. Meetings can be a necessary evil, but they can also be a huge time suck. Try setting a clear agenda beforehand, and stick to it. This will keep the conversation on track and ensure that everyone is on the same page.

When and how to delegate

Don't be afraid to delegate tasks when possible. You don't have to do everything yourself, even as the lynchpin PA! If there's someone else on your team who can handle a task just as well (or even better) than you can, don't be afraid to ask for their help. Not only will it take some of the pressure off of you, but it will also help to build a stronger team dynamic. Also realise when things should be outsourced or sent up the chain of command.

Prioritise self-care

Last but not least, don't forget to take care of yourself. It's easy to get caught up in the hustle and bustle of PA jobs in London, but it's important to take a step back every once in a while and recharge. Whether it's taking a quick walk outside, practicing some mindfulness exercises, or indulging in your favourite treat, make sure to give yourself some self-care every day and it’ll improve your productivity, which helps with time management.

Balancing priorities doesn't have to be a nightmare for PAs

With a little bit of planning, focus, delegation, and self-care, you too can be a time management master. If you're on the hunt for your next PA job in London, look no further than Love Success. Our job board is full of amazing opportunities that are sure to take your career to the next level. Happy job hunting!



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