Flexible Hybrid working - 3/4 days office based - Waterloo
Our client a renowned international Architecture and Design practice known for its innovative approach to creating fabulous spaces, are seeking a highly organised and detail-oriented Executive Assistant to provide administrative and operational support to the Executive Directors team (ED): Group Chair, CEO, CFO, and COO.
This is a busy and varied role that will see you provide critical support on both the people and operational side. We are looking for a proactive and resourceful individual who is comfortable engaging at senior level, enjoys building strong relationships across the business and has a healthy compliment of IT/office support tools they can utilise e.g Microsoft Office / Dynamics 365.
- Maintaining calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements
- Serve as a liaison between the ED team, Executive Committee and the Board.
- Serve as a primary point of contact between the ED Team and stakeholders including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
- Assist the ED team in the development of presentations and white papers for internal and external audiences.
- Determine priority of matters of attention for the ED team; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep team advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Sort and triage mail; maintain e-mail and other address directories.
- Compose and prepare letters relating to routine correspondence for the ED signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Prepare, reconcile, and submit expense reports.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Our client is committed to creating an inclusive culture where everyone has a strong sense of engagement and shared responsibility for the future of their business. They are committed to investing and inspiring their people, to attract and retain the best talent. Salary will be based on experience.
Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.
At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.
Love Success is proud to serve as an Employment Agency for this vacancy.