Temporary Admin Support for Director | 3 - 4 months | Hybrid

  • Job Reference: LZJ/CLE/ADMIN
  • Date Posted: 1 August 2022
  • Recruiter: Love Success plc
  • Location: London
  • Salary: £15.00 to £19.00
  • Sector: PA/EA/Secretary
  • Job Type: Temporary
  • Duration: 3-4 months
  • Work Hours: Full Time

Job Description

Administration Support, including PA duties |  Assisting a Director | 3-4 months | Hybrid working

You will join the London Team of a global investor of independent groups, that work for and on behalf of human rights, justice and democratic governance. Your temporary role will be to provide administrative support to a Director. Working with the Director, you will provide them with administrative and logistical support across a span of activities. This is a hybrid role paying £15-£19 depending upon experience.

Key Responsibilities:

Indicative areas of work will include but are not limited to:

  • Responsible for overseeing a full suite of administrative duties for the company director and identifying solutions to any admin issues in an efficient and proactive manner, sometimes on behalf of the team e.g., team meetings
  • Full diary management on behalf of the director, including scheduling, building appropriate meeting cadences
  • Keeping expenses and medical insurance claims, and records in order including follow-up where required
  • Managing the director's travel including visas, flights/accommodation
  • Preparing documents and packs e.g., printing, organising folders, agendas for the day etc. - pre-empting information needed
  • Minute-taking at meetings
  • Logistics for meetings and events - working with facilities, IT, catering, travel companies etc.

Skills, Experience & Qualifications:

  • Strong Administration and Coordination experience.
  • Sound knowledge of general tech support, also good with knowledge of MS office, Teams, BlueJeans
  • Great communication - written, and verbal - drafting emails, logistics notes, agendas
  • Personable, proactive, efficient
  • Understands full discretion and confidentiality
  • Solutions-focused
  • Strong attention to detail
  • Can multi-task and work to quick turnarounds in a fast-paced environment

If you are an immediately available highly experienced Administrative Assistant looking for a hybrid 3-4-month opportunity, please get in touch ASAP