Temp PA

  • Job Reference: CLPA
  • Date Posted: 9 September 2021
  • Recruiter: Love Success plc
  • Location: Birmingham, West Midlands
  • Salary: £14.00 to £14.54 Per Hour
  • Sector: PA/EA/Secretary
  • Job Type: Temporary
  • Duration: 2 - 3 months
  • Work Hours: Full Time

Job Description

Our client , a global Accountancy firm , are looking for an excellent PA to join their dynamic team. This is an immediate role working for a minimum of 8 - 10 weeks , but could possibly be extended. Are you extremely organised and enjoy working in a fast paced role? Are you looking for a credible firm to work for? Would you like a role which is remote? If you answered yes to all of these - please read on!

Please note you must have minimum of 12 - 18 months PA experience to be able to apply for this role!

Duties include but are not limited too -

Meetings/Travel

* * Full diary management, being aware of partner/director movements at all times

* * Regular review of diary with partner/director and being proactive to minimise problems

* * Arranging meetings/lunches/dinners, organising room bookings, catering, room set-ups, videoconferencing etc.

* * Preparation for meetings, taking minutes and pursuing action points that arise

* * Being proactive in reminding partner/director of meeting attendance and pre-empting needs for meetings - e.g., ensuring travel, paperwork, attendee lists, reports, files, pre meets etc are organised

* * Managing partner inbox and filtering requests

* * Organising travel including providing detailed itineraries (both domestic and international)

Gatekeeper

* * Acting as second pair of eyes for partner/director

* * Managing partner inbox, filtering requests and where possible implement solutions to alleviate bottlenecks for partner. Regularly communicating progress to partner/director

* * Sends communication on behalf of the partner with no / minimal supervision

* * Actively maintains partners 'to do' list and consolidate and follow through

* * Independently makes decisions wherever appropriate without referring to partner/director

* * Identifies and builds relationships with partner/director stakeholders and clients, both internally and externally

Event management

* * Co-ordination of events, both internal and external, including seminars, conferences, dinners, networking evenings and corporate hospitality

People

* * Act as mentor or coach to new or less experienced members of the team

* * Act as a role model of the firm's CLEARR values

Operations

* * Copy and audio typing of all documents as required

* * Use of Word, PowerPoint and Excel in delivering client reports, presentations and proposals

* * Adhere to the Firm's templates and corporate style

* * Proof reading own and others' work before submitting to partner/director

* * Photocopying, binding, sending faxes, filing, data input, sending courier packages

* * Cover for other support team members as required

* * Administrative duties including opening and distributing of partner/director post

* * Carry out any other duties to meet with the needs of the business

Please only apply if you are on a notice period of 1 week or less!