Team Assistant

  • Job Reference: 04042018
  • Date Posted: 4 April 2018
  • Recruiter: Love Success plc
  • Location: West London, London
  • Salary: £25,000 to £28,000
  • Sector: PA/EA/Secretary
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Team Assistant
£25,000 - £28,000
West London
08.30am - 17.30pm

We are recruiting for an experienced Office or Team Assistant to join a small but dynamic Fund Management firm in West London. You will be supporting three Partners and in addition providing administrative support in the office, including answering all incoming phone calls. This a fantastic opportunity to gain further exposure into how a business operates, as well as be a part of a business that truly values and appreciates its staff.

Responsibilities include:

  • Telephone switchboard
  • Distribution of post, faxes, and any deliveries
  • Meet and greet external visitors
  • Provide refreshments for meetings
  • Management of meeting rooms, reception area, and kitchen
  • Ordering stationery and kitchen supplies
  • Assisting the Facilities Manager
  • Contact database maintenance
  • Assisting EA with administration/documentation, including travel arrangements/itineraries, meeting spreadsheets, and company map databases
  • Putting together research packs for fund managers containing information such as company reports, broker notes, and press releases
  • Maintenance of research pack library, including filing and stripping down old packs
  • Circulating broker invitations
  • Liaising with brokers
  • Arranging meetings / diary management
  • Office filing
  • Managing petty cash
  • Circulating monthly newsletter to investors via company system
  • Assisting with ad hoc requests from the CEO

Person Specification:

  • Previous office administrative support is essential
  • Strong written and verbal communication skills
  • Well-presented with good telephone manner
  • Organised with good attention to detail
  • Proactive, flexible, and friendly with a sense of humour
  • Proficient in Microsoft Word and Excel