Team Assistant

  • Job Reference: 03082018/SM
  • Date Posted: 3 August 2018
  • Recruiter: Love Success plc
  • Location: West End, London
  • Salary: £25,000 to £30,000
  • Sector: PA/EA/Secretary
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Team Assistant
£25,000 - £30,000
West End

We are recruiting for a highly organised, confident, and experienced Team Assistant who is a true self-starter to join a boutique Asset Management firm in the City. This is a fast-paced, dynamic but fantastic working environment where you will have the opportunity to develop within yourself and your career. You will be resilient, a quick learner, strong multitasker, and be solutions-orientated.You will be a strong team player and be flexible.

Working alongside the Executive Assistant to Chairman/CEO of the Company, your responsibilities will include:

Admin support duties:

  • Cover reception when one of them is on holiday/absent.
  • Welcoming CEO clients - offering and making tea and coffee for clients.
  • Errands (lunch / collections/ deliveries / purchases).
  • Day-to-day admin: filing / photocopying.
  • Liaising with travel agents for travel bookings.
  • Answering telephone for CEO when required - taking messages when required.
  • Outlook / email.
  • Outlook diary management.
  • Record keeping of binding documents / presentations to be used for meeting.
  • Ordering business cards.
  • Keeping employee lists up to date.
  • Liaising with IT department & chauffeur.
  • Building maintenance - filing, liaising with suppliers/contractors, and facilitating office management.
  • Monthly credit card/petty cash reconciliation.
  • HR administration - supporting EA with HR administration when required.
  • Health & Safety - ensuring the building is compliant with health and safety regulations (liaising with fire maintenance etc).

Requirements:

  • Well-presented - professional/ well spoken.
  • Resilient, self-starter, and really proactive.
  • Enthusiastic, proactive, common sense - wanting to learn.
  • Software required: Outlook/ MS Office: Word / Excel - min. level intermediate.
  • Extensive experience with diary management and record keeping.
  • Front of house skills.
  • Strong organisational and communication skills (verbal/written).

Advantage if / but not a must.

  • Finance experience.
  • And/ or speaking a foreign language (French / Dutch or Spanish).