Team Assistant - Technology Team

  • Job Reference: 29112019/SVW
  • Date Posted: 29 November 2019
  • Recruiter: Love Success plc
  • Location: West End, London
  • Salary: £30,000 to £36,500
  • Sector: PA/EA/Secretary
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Team Assistant to Technology Team

Up to £36,500

Immediate start required

West End

We are recruiting for an experienced Team Assistant / Team PA to join a global property development organisation. This is a newly-created role, therefore the new employee will need to have exceptional organisational skills. Experience within a technology team would be an advantage and you must possess excellent attention to detail. There will be a lot of budget coordination on behalf of the Head of Tech, so a keen eye for numbers and analytics is beneficial. This is a very fast-paced team that would suit a keen and enthusiastic individual who likes to go over and beyond their day-to-day PA role.

The Role

As Technology Team Assistant, you will be a key part of the technology team. We are looking for a focused, detail-orientated individual who possesses creative problem-solving skills and works well in a team environment. You will be responsible for supporting the Head of Technology and Technology management team and will be involved in an array of technology projects and initiatives.

Key Responsibilities

  • Diary management and day-to-day administrative support for the Head of Technology.
  • Responsible for raising purchase orders and receipting goods/ services received for the Technology Management team.
  • Working with the management team and suppliers to resolve invoice disputes.
  • Responsible for day-to-day management and reporting of the technology budget to the management team.
  • Responsible for day-to-day monitoring and reporting on demand and capacity within the team.
  • Prepare reports and presentations for senior stakeholder teams.
  • Maintaining the Technology Projects roadmap and budget positions.
  • Preparing basic cost and time estimates and reporting on cost and budget management.
  • Assisting with the creation and review of project documentation and change control.
  • Coordinating lessons learnt to support continuous improvement.
  • Supporting the creation of improved team processes.
  • Training and on-boarding of new resources.
  • Coordinating the recruitment processes.
  • Maintaining resource allocation schedules and associated budgets.
  • Coordinating and minuting project governance meetings.
  • Coordinating the internal/ external Technology Audit log and ensuring that actions are resolved and fed back to the central audit team.
  • Expenses processing for Group Technology SLT.
  • Ad hoc meeting administration for SLT.

Required Skills

  • Successful track record of providing administrative support to large teams (ideally technology teams).
  • Experience in a project environment.
  • Excellent organisation skills and the ability to self-prioritise and work independently.
  • Analytical skills and excellent attention to detail.
  • Good level of skills in Microsoft tools such as Excel and PowerPoint. | 020 7870 7177

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