Personal Assistant

  • Job Reference: 012018-SM
  • Date Posted: 23 January 2018
  • Recruiter: Love Success plc
  • Location: West End, London
  • Salary: £35,000 to £42,000
  • Sector: PA/EA/Secretary
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Personal Assistant
£35,000 - £42,000
West End

An experienced Personal Assistant of the highest calibre is required to join a busy office based in the West End supporting two Directors. You must have excellent communication skills and experience in creating presentations and assisting in organising company events. You will be a natural at building relationships with key internal and external stakeholders, be very proactive, and longevity in previous roles is essential.

Responsibilities

  • Overseeing, prioritising, and as required, actioning correspondence on behalf of the Directors (email, post).
  • Screening phone calls, enquiries, and requests, and handling them where appropriate.
  • Meeting and greeting visitors at all levels of seniority
  • Drafting letters and emails for and on behalf of the Directors as and when necessary, ensuring language is clear and grammatically correct.
  • Clear and concise organisation of electronic documents.
  • Updating and maintaining the Directors' calendars. Inputting clear and detailed meeting entries (including location, time zones, attendees, transport arrangements, etc.
  • Planning and management of both business and some personal meetings and events.
  • Arranging extensive travel, both business and personal when required.
  • Creating and updating detailed travel itineraries for business and personal trips.
  • Anticipating and managing all travel-related documentation and necessities: passports, visa, and currency requirements.
  • Organise and prepare the Directors and where necessary any other Executives for meetings e.g. ensuring they have the relevant details, documentation, and information required.
  • Responsibility for regular banking arrangements for the Directors.
  • Completing monthly expenses and expenditure analysis.
  • Undertaking additional ad hoc duties where required.

Criteria for the role:

  • Ability to work both independently and as part of a team
  • Degree is desirable; if not, then a strong educational background
  • Key attention to detail and presentation
  • Initiative for problem-solving
  • Excellent communication skills/relationship building on all levels
  • Effective time management and prioritisation
  • Excellent written and verbal communication skills
  • Articulate and diplomatic manner
  • Positive attitude to work and supporting others
  • Ability to deal with last minute changes and inconsistencies
  • Flexibility and adaptability to manage a range of different tasks
  • Discretion and an understanding of confidentiality issues.