Part-time Office Coordinator

  • Job Reference: 07022020/SVW
  • Date Posted: 7 February 2020
  • Recruiter: Love Success plc
  • Location: City of Westminster, London
  • Salary: £23,000 to £25,000
  • Sector: Administrator/ Office Assistant/ Data Entry
  • Job Type: Permanent
  • Work Hours: Part Time

Job Description

Part-time Office Coordinator
Up to £25k pro rata (27.5 hours/week)
Westminster area

We are recruiting for an experienced Office Coordinator on a part-time basis to join a global organisation and their front-of-house team. This role will be working from 12.00pm - 17.30pm, Monday to Friday. You will be working alongside another front of house / office coordinator and will report into her. You must be a strong team player, very hands-on and proactive. This is a great opportunity for someone who is looking for a varied role that will include stakeholder engagement, assisting with events, office coordination, reception, and being the face of the business.

The role will include the following responsibilities:

  • Manage reception, answer calls promptly and in a professional manner, receive guests in a warm and professional manner
  • Work closely with the full-time office coordinator and assist with lunch and other catering requirements for meetings
  • Manage the reception desk inbox and coordinate meeting room bookings
  • Food and beverage orders: Take catering requirements for meetings from department PAs, book using a corporate card, submit expenses and allocate to correct department cost centre using Concur
  • Stationery orders: Responsible for ordering office supplies and stationery through Coupa and ensuring that correct stock levels are maintained
  • Deal with office facilities maintenance issues and escalate them as appropriate and at the right time to the Group HR Manager
  • Be fully trained and thorough in using Coupa to raise purchase orders and invoices
  • Be familiar with the office alarm system and act as a key contact (rota) in case of any emergency
  • Participate in office social committee and support the organisation of regular events throughout the year
  • Provide ad hoc administrative and PA support
  • Oversee that the kitchen and common areas are kept clean, tidy, and stocked; report any equipment issues to the suppliers/contractors for repair

Skills and Experience required:

  • Experienced in managing reception and related duties
  • Excellent administrative and organisational skills
  • Strong verbal and written communication skills and the ability to multi-task
  • Good working knowledge of Concur, Coupa, and MS Office
  • Confident, friendly, and ability to stay calm under pressure
  • Demonstrate a strong commitment to providing excellent customer service to the business
  • Motivated and enthusiastic
  • Able to work on own initiative
  • Maintain a high level of integrity and confidentiality | 020 7870 7177

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