PA to Group Chief Strategy & Commercial Officer

  • Job Reference: 20062019/SVW
  • Date Posted: 21 June 2019
  • Recruiter: Love Success plc
  • Location: West London, London
  • Salary: £35,000 to £40,000
  • Sector: PA/EA/Secretary
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

PA to Group Chief Strategy & Commercial Officer
Up to £40k
West London
Immediate start

We are recruiting for a charismatic, highly organised, and diligent PA to support a Group Strategy & Commercial Officer of a Global Production company in West London. This is a varied PA role, supporting the Group Chief Strategy & Commercial Officer (as well as others). It is a dynamic and ever-changing environment, and for this full-support role, we require an experienced, keen, motivated, proactive self-starter. Great communication skills and attention to detail are essential.

You will have at least 4 years' previous experience as a PA in a fast-paced, dynamic, and creative environment but understand that being at board-level requires discretion, professionalism, and being commercially-minded.

Responsibilities will include:

  • This role may have a direct report (Team Assistant who supports the Commercial Sales team) .
  • This role can act as a pooled resource at times if needed, but you will mainly be responsible for keeping the Team Assistant on track.
  • Be happy being autonomous and be discreet in dealing with very confidential and sensitive materials.
  • Be prepared to support outside of business hours if needed (i.e. if Executive is stuck in an airport out of the country after hours).
  • Flexibility with working hours to meet the demands of an international/head office role.

Duties will include:

  • Extensive diary management - arranging meetings, conferences, and video conference calls, and liaising with other PAs and core departments.
  • Replying to all incoming correspondence.
  • Photocopying, faxing, filing, and binding documents.
  • Reporting office problems to the relevant department.
  • Keeping the office tidy and in working order.
  • Organising complicated travel itineraries for international and local travel.
  • Being the first point of contact and coordination for line managers.
  • Working closely and maintaining good working relationships with all of the PAs.
  • Screening incoming calls and post, and monitoring emails and dealing with them as appropriate.
  • Often dealing with highly confidential material and acting in an appropriate manner.
  • Preparing presentations using PowerPoint.
  • Compiling expenses forms, coding invoices, and credit card claims.
  • Budget management.
  • Greeting guests and making refreshments.

Essential requirements:

  • Must have excellent Word, Excel, PowerPoint, and Outlook skills.
  • Good telephone manner and excellent communication skills.
  • Strong organisational skills and the ability to meet tight deadlines. | 020 7870 7177

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