PA to Group Chief Strategy & Commercial Officer

  • Job Reference: 08102019/SVW
  • Date Posted: 8 October 2019
  • Recruiter: Love Success plc
  • Location: West London, London
  • Salary: £35,000 to £42,000
  • Sector: Marketing/Advertising/PR
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

PA to Group Chief Strategy & Commercial Officer

Up to £42k depending on experience

West London

This is a varied PA role, supporting the Group Chief Strategy & Commercial Officer (as well as others). It is a dynamic and ever-changing environment, and for this full-support role, we seek an experienced, keen, motivated, pro-active, and self-starter. Great communication skills and attention to detail are essential.

Duties include:

  • Extensive diary management - arranging meetings, conference & video conference calls, liaising with other PAs and core departments.
  • Replying to all incoming correspondence.
  • Photocopying, faxing, filing, and binding documents.
  • Reporting office problems to the relevant department.
  • Keeping office tidy and in working order.
  • Organising complicated travel itineraries for international and local travel.
  • Being the first point of contact and coordination for the line managers.
  • Working closely and maintaining good working relationships with all the PAs.
  • Screen incoming calls and post and monitor emails and deal with them as appropriate, often dealing with highly confidential material and acting in an appropriate manner.
  • Preparing presentations using PowerPoint.
  • Compiling expenses forms, coding invoices and credit card claims. Budget management.
  • Greeting guests and making refreshments.
  • Flexibility with working hours to meet the demands of an international/head office role.

Person Specification

  • Must have excellent Word, Excel, PowerPoint, and Outlook skills
  • Good telephone manner and excellent communication skills
  • Strong organisational skills and ability to meet tight deadlines
  • Very personable
  • Patient
  • Confident
  • Diplomatic
  • Forward-thinking
  • Creative
  • High level of confidentiality and awareness of sensitive matters
  • Ability to react quickly and effectively to a constantly changing working day
  • Ability to multitask | 020 7870 7177

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