PA/Administrator | £15 per hour

  • Job Reference: MRJ-ADM
  • Date Posted: 18 July 2022
  • Recruiter: Love Success plc
  • Location: London
  • Salary: £14.00 to £15.00 Per Hour
  • Sector: Administrator/ Office Assistant/ Data Entry
  • Job Type: Temporary
  • Duration: 3-6 Months
  • Work Hours: Full Time

Job Description

PA/Administrator | £15 per hour 
3-6-month temp contract | Hybrid working | 2-3 days in office | Start ASAP

Particular to the post (may change)

  • PA/Executive Assistant to the CEO [approx. 50% of time]
  • Manage the CEO diary, travel and accommodation arrangements, ensuring effective use of their time and troubleshooting where necessary
  • Provide additional admin support for the CEO, including support with the production of presentations, briefing papers, and reports, as required
  • Facilitate arrangements for meetings involving the CEO, including managing room bookings and venues, catering, room preparation, and compiling and disseminating agenda and papers
  • Occasionally attend internal or external meetings with the CEO, taking notes or minutes, producing and circulating timely and accurate action points and minutes, as appropriate
  • If necessary, manage the CEO's e-mail account and post, providing a discreet and effective service, identifying urgent correspondence, and responding on behalf of the CEO when required
  • Where attendance at events is delegated by the CEO, provide booking and travel support to the delegated individual.
  • Ensure meetings are scheduled in diaries, manage the online group arrangement, ensure that relevant deadlines are shared, and support the meeting's forward looks.
  • Ensure that the CRM is up to date with trustee details and used appropriately
  • Provide support with accommodation and travel, where needed
  • Admin support for the Governance Director and Governance team [approx. 25%]
  • Provide administrative support to the Governance Director in their work
  • Provide general administrative support for the Governance directorate, including record keeping, filing, organisation of team meetings etc
  • Assist with some financial responsibilities, including raising POs, processing invoices, tracking spending, and processing expense claims
  • Work with the OCE Manager with administrative support across staff engagement and wellbeing activities.

Person specification:

  • Proactive
  • Ability to multitask
  • Strong attention to detail
  • Creative
  • Responsive in a fast-paced environment
  • Committed to continuous improvement
  • Highly organised
  • Demonstrate use of initiative
  • Clear and concise written communications
  • Ability to lead areas of work independently
  • Team player

(Salary dependant on experience)