Office Manager/PA

  • Job Reference: 08092017/SM
  • Date Posted: 8 September 2017
  • Recruiter: Love Success plc
  • Location: West End, London
  • Salary: £30,000 to £40,000
  • Sector: Office Manager
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Office Manager / PA

£30,000 - £40,000

West End

Our client, a boutique Executive Search firm, is currently looking for an experienced Office Manager and PA to run the administrative function and some of the operational functions in the office, including providing PA support to the MD. This is a small team with a family feel about it, and they are looking for someone who wants to become a part of their 'family' for the long term. Ideally, you will have come from a Recruitment/Executive Search background and have an understanding of how this environment operates as you will be supporting the Consultants with administrative-related duties.

The role will include:

  • Social Media/PR/Marketing
  • Responsibility for ensuring that an effective reception and switchboard service is provided.
  • Provide administrative and office management support to a start-up environment.
  • PA duties to the MD.
  • Efficient credit control and client liaison.
  • Sourcing and ordering of all office equipment, maintain supply of all required stationary requirements.
  • Prepare, manage, and circulate minutes in a timely fashion.
  • Oversee any office move or facilities required by newly appointed staff.
  • Assist with setting and circulation of meeting dates for the following year.
  • Arrange meetings and appointments, general administration of office and meeting schedules.
  • Meet with management to review office performance.
  • Maintain properly functioning systems of office administration.
  • Providing management team with a range of financial and budgetary information as required.
  • Responsibility for compiling and returning statistical information as required.
  • Accurate recording of data relating to the ordering, scheduling, receipting, and payment of goods and services.
  • Responsibility for compiling and returning statistical information as required.
  • Responsibility for establishing contacts with a variety of outside suppliers of goods and/or services, and invoice processing.
  • Managing the petty cash account.
  • Formatting CVs internally on behalf of Consultants.
  • Company expenses using QuickBooks.
  • Online research for specific projects/assignments.
  • Updating the in-house recruitment system.
  • Being involved and managing projects that may arise.

Candidate specification:

  • Previous experience as an Office Manager within an Executive Search firm or Recruitment company.
  • Previous Office Management and secretarial experience is essential.
  • Excellent attention to detail.
  • Highly organised and proactive.
  • Have a creative approach and able to multi-task.
  • Highly self-motivated.
  • Ability to manage the team from an admin point of view and will take a firm hand when required.
  • Accountable
  • Excellent with MS Office