Company Secretary

  • Job Reference: 09032018
  • Date Posted: 9 March 2018
  • Recruiter: Love Success plc
  • Location: West End, London
  • Salary: £40,000 to £45,000
  • Sector: PA/EA/Secretary
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Company Secretary
£40,000 - £45,000 + 20% discretionary bonus and benefits
West End

This is an absolutely fantastic opportunity to be a Company Secretary working for a Global Data Marketing firm. The purpose of the role is to support the COO in all of his business-related duties and to provide the company with company secretarial and office management duties. If you have an interest in Political Sciences, want progression and to work for an influential business, then this is the role for you! The role is split into three parts: Operational, Company Secretarial, and Office Management.

This role requires someone with excellent interpersonal skills and confidence to communicate at all levels. This is a very busy and varied role that requires excellent organisational and time management skills. You will be working closely with the COO, who is not based in the UK and therefore you need to be solutions-orientated and have the confidence to make non-business-critical decisions. This role will suit someone who is a 'completer finisher' due to the nature of projects you will be providing support on. This is an integral role within the business and offers fantastic opportunity for you to learn from influential people within the business and develop further within yourself.

This is a supportive, very social, and dynamic organisation that requires someone with charisma and gravitas and who can work with utmost discretion. You will be part of an absolutely fantastic growing organisation that truly appreciates and values their employees!

Responsibilities will include but are not limited to:


  • Project manage company-wide internal projects
  • Project management of tasks assigned by the COO
  • Manage relationships on behalf of the COO
  • Troubleshoot issues within the company and establish processes to avoid these issues arising again
  • Liaise with lawyers, recruiters, and accountants
  • Put in place company procedures and policies as needed
  • Ensure correct legal processes are followed in the document signing process
  • Manage various confidential matters


  • Oversight of state business registration and annual filings of multiple U.S. and UK companies
  • Management of business insurance for all companies
  • Liaise with UK and U.S. company secretarial agents
  • Keep track of all company documents and certificates
  • Complete vendor forms for clients

Office Management:

  • Project manage office acquisitions from lease negotiation through to fit out
  • Organise all office maintenance
  • Manage insurance for all offices
  • Order office supplies
  • Manage all office vendors
  • Order Friday night drinks
  • Organise Christmas and summer parties
  • Approve all travel
  • Organise travel insurance

Person Specification:

  • A minimum of 3 years' experience in an office/infrastructure/operational management role
  • An interest in political sciences is an advantage
  • Office management experience is essential
  • Basic understanding of accounts
  • Basic understanding of company secretarial matters
  • People management
  • Leadership
  • A can-do attitude with a view to make things happen
  • Strong administrative and organisational skills
  • Confidence to communicate with key internal and external stakeholders
  • A natural problem solver